Here are the steps to configure Gmail with your webmail:

1. When login to your gmail account, click “Settings” at the top right.
2. Then click “Accounts and Import”
3. Scroll down and click on “Add POP3 email account”
4. Under Email Address, enter your email address you wish to link to, then click “Next Step”
5. Under Username, key in the entire email address and your password, then click “Add Account”
6. Click on “Next Step”
7. Type in the name you wish to appear and click on “Next Step”
8. Select Send through Gmail and click “Next Step”

Gmail will then send a Verification email and you need to verify before able to send out emails through Gmail.

This is actually not hacking activity but something known as email spoofing. The emails are actually not coming from our server or our clients’ domain, but made to look like so.

Let’s say your domain is joe@xyzcompany.com – it is very easy for someone to create an email account with that name and send it from another server, although it is actually coming from elsewhere. In fact if you think about it, it is just as easy for someone to forge a letter using your company name and post it to a third party.

On the other hand it is much more difficult to hack into a well-configured server. In most cases, people with such skills would not waste their time hacking into your emails but rather into banks and payment systems. There is simply bigger fish to catch, so to speak.

So why would someone do email spoofing using your domain name? There could be many reasons, eg:
- Pranksters who see it as fun
- Competitors who are trying to make you look bad
- Saboteurs who want to get your IP address blacklisted
- Phishing activities

So what do you do if you are a Victim of Email Spoofing?

If you really want to, you can trace the IP address and try to identify the source but it will be difficult to trace the actual culprit. Depending on the content of the spoof email, the recipient may just ignore it completely rendering the sender’s efforts worthless. If the email content is important, the recipient can always call you up to confirm especially if common sense says to do so. If there is phishing activity, it may involve criminal
elements and you can always lodge a police report and let the appropriate authorities follow up.

Check out an article from New Straits Times on Email Spoofing recently.

or click here to download from our server.

1. Click on the Settings button at the top
2. Click on Domain Settings at the left, followed by Spam Filtering
3. Click Overide Spam Settings for this Account
4. Click on Actions and then set your required % weightings

Refer here for the meaning of each criterion. Note that only the Admin login can set the percentage weightings. You can also use Content Filtering to filter keywords in selected fields.

In addition you can use whitelisting (Trusted Senders) to make sure emails from your trusted contacts get through.

If you are using a Yahoo email account, you may not be receiving many legitimate emails and should check your junk box regularly to retrieve your good mails.

Besides Yahoo email users, some web hosting companies and web service providers are getting their fair share of problems as well.

For more information, check out this excellent blog posting by AHFX.